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Currently, passport processing on a routine basis takes approximately four weeks* (with proper documentation). Please bring the following with you:

  1. A completed (unsigned) application if you have one.  If not, our office will supply one to you.  Complete using black ink only.  Applications that have been modified with liquid fluid corrector such as "White Out" are unacceptable and will need to be rewritten.
  2. An original or certified copy of your birth certificate from the county or state where you were born which INCLUDES parental information.  Short form abstracts or hospital certificates are NOT acceptable. If you are a naturalized citizen, you must bring your original certificate of naturalization.  
  3. Your current or expired passport if you are renewing (renewal for minor applicants will require a birth certificate in addition to old passport).  If your passport is damaged, you must appear in person to apply.
  4. Proof of identity such as a current driver's license, state ID or other government issued identification. Please provide a copy of your ID; click here for more information on copy requirements.
  5. Applications without Social Security numbers (or other vital information) may cause a significant delay in receiving the passport.  The applicant may be subject to a $500 fine imposed by the IRS.  If you have a Social Security card bring that with you for verification purposes only (you do not submit this card with application).
  6. One passport photo with a white or light background is required (we do not process photos).
  7. Passport fees -  $110 for adults and $80 for children 15 years of age and under; must be paid in the form of a check or money order to the U.S. Department of State. In addition, there is a separate $25 acceptance fee per application payable by cash, check, or charge to the Village of Hoffman Estates (you will pay this fee at any acceptance facility).

Minor children regardless of age must be present. For children age 15 and under, both parents must be present. If submitting DS-3053, copy of front & back of a government issued ID for the consenting parent must be included.  Applicants aged 16 & 17 years old must have one parent present and have identification.

If you plan to expedite the total additional fee is $74.85 (to the US Dept of State) which includes return overnight postage (return overnight excludes cards). Postage fee for outbound overnight mailing will be handled at time of application. Currently expedited processing takes approximately two to three weeks* door-to-door (with proper documentation & outbound overnight delivery).

Also available is the U.S. Passport Card which can be used to enter the United States from Canada, Mexico, the Caribbean, and Bermuda at land border crossings or sea ports-of-entry.  It is more convenient and less expensive than a passport book; however, the passport card cannot be used for international air travel .  Applicants will pay $30 for adult cards and $15 for children.  A $25 acceptance fee applies. 

*Note that these times do not promise OR guarantee delivery in this time period.  The processing times are averages. 

Passport hours for the Village of Hoffman Estates Clerk's Office:

Walk-in Applicants:

Monday through Friday – 9:00 a.m. to 3:00 p.m.

Appointments Required:   Saturday – 9:15 a.m. to 11:15 a.m. (Note: applications accepted on Saturday will not be processed until the following Monday) call (847) 781-2625 to schedule

For more information or to download passport applications, visit travel.state.gov.

If you have any questions, please email us at VillageClerk@hoffmanestates.org or call (847) 781-2625.

Last updated: 3/14/2014 10:38:25 AM